REGISTRATION INFORMATION

 Oregon Pupil Transportation Association

2010 Conference and Trade Show

June 21-23, 2010

 WHAT: OPTA 2010 Conference and Trade Show

WHEN: Trade Show – Tuesday, June 22, 2010, 11:00am-3pm

WHERE: Valley River Inn, 1000 Valley River Way, Eugene, Oregon

WHO: Pupil Transportation Personnel, Pupil Transportation Vendors and Suppliers

If you are planning to attend, you can register using this form, and here is the program.

CONTACT INFORMATION

Keith Wright (Booths, Donations), 503-916-6901 ext. 77284

Valley River Inn (Reservations), 1-800-543-8266 or 541-743-1000

Marty Hopper (Refreshments or Meal Sponsorship), 541-923-4891

GENERAL INFORMATION

The trade show’s venue affords the opportunity for you to showcase your products and services with either or both indoor and outdoor displays. The enclosed registration form will assist us in meeting your needs and ensuring a positive experience.

If you choose to attend the conference (aside from the trade show), the conference registration fee of $120 ($110 for OPTA members) will include: Tuesday lunch, Tuesday dinner, and Wednesday Lunch. The Monday night banquet is not included in the registration fee. The charge for the banquet is $25 per person ($28 if received after May 28). Prepaid registration and meals will not be refunded after June 4, 2010.

If you have product or materials that you need to ship to the hotel prior to the conference, please label your boxes clearly with “OPTA.”

Valley River Inn has audio-visual equipment for rent. Hard-line internet access is available for a fee of $150. A price list with detailed information is enclosed. Please contact Joshua Evert, Director of Audio Visual Service, at 541-743-1000, 541-228-6961, or This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

Upon arrival, on the day of the trade show, stop at the vendor registration desk for your booth assignment and nametag, and to drop off your donation (optional). Keith Wright, our trade show coordinator, will be available to assist you should you have questions.

BOOTHS

All booths will be assigned on a “first-come, first-served” basis based on the date that the completed vendor registration is received. In order to avoid a late fee, registration must be received by May 28th. Late registration will be accepted only if space is available.

Outdoor Displays: There’s ample room for outdoor displays. If you need a canopy for your display, please provide your own. There’s no access to an electrical source, so you will be on your own for power. If you wish to park your equipment for your outdoor display prior to or beyond the trade show times, it may be possible to make special arrangements to do so. Please make your request known on the registration form. Requests for special arrangements not made in advance need to be directed to Keith Wright, our trade show coordinator.

Indoor Displays: If you have your own table for an inside display and won’t be utilizing the hotel’s, please indicate the size of your table(s) on the registration form. Please note that if you have banners to display, you must bring your own stand; tape and/or nails are prohibited.

Gift Drawings: Many vendors promote interest in their merchandise with gift drawings. As visitors visit the booth, they drop their name into a box; drawings are held periodically throughout the day of the trade show. Please indicate on your registration form if you would like us to provide drawing slips for your booth visitors.

SET UP AND TEAR DOWN

Set up of displays will be on Tuesday, June 22, from 10:00am – 11:00am. Tear down will take place from 3 - 4pm (no earlier than 3pm and no later than 4pm). In order to allow the hotel staff time for set up of the next event, it’s imperative that the tear down is completed by 4pm.

REGISTRATION DEADLINE

In order to plan effectively, vendor registration must be received by May 28. Registration received after May 28 will be accepted if space allows, but may be subject to additional charges. Please see the registration form for details. Send completed registration form with check (made payable to OPTA) to: Keith Wright, Portland Public School District, 716 NE Marine Dr. Portland, OR 97211-1099.

DONATIONS

 OPTA is a non-profit, tax-deductible organization (503c). We offer several opportunities for donations as ways for you to highlight your business, provide incentives for our attendees, and to offset the costs of the conference. Without your generous contributions, the costs of the conference could significantly increase. Your company will be recognized for its generosity.

Door Prizes: Donations for door prizes are greatly appreciated. Door prizes are given out at the conference general sessions and workshops. Vendors providing items for door prizes will be recognized during the conference.

Promotional Items: Promotional items have proven to be very popular with the conference attendees. Please indicate on the registration form if you have promotional items (tote bags, notebooks, lanyards, sticky pads, notepads, pens, key chains, flashlights, pen knifes, etc.) that you would like us to include in the conference registration packets (250 participants expected). Mail promotional items no later than May 28, 2009 to: Keith Wright, Portland Public School District, 716 NE Marine Dr. Portland, OR 97211-1099.

Conference Sponsorship: Opportunities for support include, but are not limited to:

4  breakfast (Tuesday and/or Wednesday)

4  lunch (Tuesday and/or Wednesday)

4  refreshments during breaks

4  vendor hospitality rooms

4  bus safety exercise

4  lunches and/or breaks

4  door prizes

4  cash awards ($10, $25, $50, $100, or more!)

4  speaker costs ($500, $1,000, $2,000)

HOTEL RESERVATIONS

If you plan to stay overnight at the hotel, you must make your own lodging arrangements with Valley River Inn at 1-800-543-8266 or 541-743-1000. Special conference rates are as follows:

Deluxe K or Q/Q $ 99 single $ 99 double

Concierge K or Q/Q $119 single $139 double

Riverview K or Q/Q $119 single $139 double

Suites $250 single $250 double

Reservations must be made over the phone so you can let them know you are with OPTA to qualify for the conference rate. More information is available at www.valleyriverinn.com and here.